Last updated: 2 July 2026
1. About This Application
PMS is a project management mobile application designed to help users manage meetings, reminders, follow-ups, staff/team information, shared links, and related project activities.
2. Information We May Collect
Depending on how the application is used, we may collect or process the following information:
- Account information: such as name, email address, username, profile details, role, and login session information.
- Project and task information: such as meetings, reminders, follow-ups, descriptions, statuses, dates, links, and related notes entered by users.
- Shared content: such as URLs, text, or links shared into the application using the device share function.
- Staff and team information: such as assigned staff, participants, and related internal project records.
- Location-related information: only when users enter or use location information for meetings or project activities.
- Voice or microphone input: only when users choose to use voice-related features, such as recording voice to assist with meeting details.
- Device and technical information: such as device type, operating system, app version, WebView/session cookies, and technical logs needed for troubleshooting and security.
3. How We Use Information
We use the information for the following purposes:
- To allow users to log in and access the application.
- To create, view, update, and manage meetings, reminders, follow-ups, and project records.
- To support shared-link functionality from other applications.
- To manage staff assignment, project tracking, and internal collaboration.
- To provide notifications, reminders, and status updates where applicable.
- To improve system stability, troubleshoot issues, and maintain application security.
4. Permissions Used by the App
The application may request certain device permissions only when required for specific features:
- Microphone: used only when the user chooses to record voice for meeting or productivity-related features.
- Share access: used to receive links or text shared from other apps into PMS.
- Network access: used to connect the mobile app to the PMS server and load application data.
- Notifications: used to display alerts, reminders, or updates if enabled.
5. Cookies and Login Sessions
PMS may use cookies, session identifiers, or similar technologies to keep users logged in, maintain secure sessions, and load web-based application pages inside the mobile app. These cookies are used for authentication and system functionality.
6. Data Sharing
We do not sell user personal data. Information may only be shared when necessary:
- With authorized administrators or users within the same organization, based on access rights.
- With service providers or hosting providers that support the operation of the PMS system.
- When required by law, regulation, legal process, or lawful authority request.
7. Data Security
We take reasonable administrative, technical, and organizational measures to protect user data from unauthorized access, loss, misuse, or alteration. However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.
8. Data Retention
We retain user data for as long as necessary to provide the PMS service, support business operations, comply with legal obligations, resolve disputes, and maintain system records. Data may be deleted or anonymized when it is no longer required.
9. User Rights and Requests
Users may contact us to request access, correction, or deletion of their personal data, subject to account ownership verification, company policy, legal requirements, and system record retention obligations.
10. Children's Privacy
PMS is intended for business, staff, and organizational productivity use. It is not intended for children, and we do not knowingly collect personal data from children.
11. Third-Party Links
The app may contain links shared by users or links to external websites. We are not responsible for the privacy practices, content, or security of external websites.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date.
13. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us:
Softworld Software Sdn. Bhd.
Email: admin@softworld.com.my